Purchase Executive

The Purchase Executive will be responsible for managing hospital procurement activities, vendor coordination, quotation comparison, purchase orders, material follow-up, and documentation. This requires graduate or MBA qualification, negotiation skills, inventory awareness, and coordination with stores, accounts, pharmacy, maintenance, and user departments. The candidate will ensure timely, cost-effective, and quality-focused procurement for smooth hospital operations.

Roles & Responsibilities

• Handle purchase requirements for hospital consumables, equipment, stationery, maintenance, and general items.
• Collect purchase requisitions from departments and verify required approvals.
• Source vendors, request quotations, compare rates, and support purchase decision-making.
• Prepare purchase orders, follow up for delivery, and coordinate material receipt.
• Coordinate with stores, accounts, pharmacy, maintenance, nursing, and administration teams.
• Ensure purchased materials meet quality, quantity, specification, and timeline requirements.
• Maintain vendor database, quotation files, purchase records, and procurement documentation.
• Negotiate pricing, payment terms, delivery schedules, and service conditions with vendors.
• Track pending orders, urgent requirements, delays, and material shortages.
• Verify invoices, delivery challans, and purchase documents before forwarding to accounts.
• Support cost control through rate comparison, vendor evaluation, and purchase planning.
• Monitor recurring purchase needs and coordinate with stores for reorder planning.
• Report vendor issues, quality concerns, or delivery delays to senior management.
• Follow hospital purchase policies, approval processes, and documentation standards.
• Ensure timely availability of required materials for uninterrupted hospital operations.