EA to Director

The EA to Director will be responsible for providing high-level administrative, coordination, and executive support to the Director in a hospital environment. This involves managing schedules, meetings, communication, documentation, follow-ups, and confidential information with professionalism. The candidate should have strong organizational skills, communication ability, attention to detail, and the capability to coordinate with internal departments, external stakeholders, and senior management efficiently.

Roles & Responsibilities

• Manage the Director’s daily calendar, appointments, meetings, and official schedules.
• Coordinate internal and external communication on behalf of the Director professionally.
• Prepare meeting agendas, minutes of meetings, presentations, reports, and follow-up trackers.
• Maintain confidential files, documents, records, and correspondence with complete discretion.
• Coordinate with hospital departments for approvals, updates, reports, and pending tasks.
• Arrange travel, accommodation, meetings, events, and official visits as required.
• Track action points from meetings and ensure timely follow-up with responsible teams.
• Screen calls, emails, visitors, and official communication based on priority and urgency.
• Assist in preparing administrative reports, business summaries, and management updates.
• Support coordination between the Director, doctors, administration, finance, HR, and operations teams.
• Handle documentation related to hospital administration, projects, and management decisions.
• Maintain professional relationships with vendors, partners, consultants, and external stakeholders.
• Ensure timely reminders for important deadlines, renewals, meetings, and commitments.
• Support smooth execution of management initiatives through disciplined coordination.
• Represent the Director’s office with profession